How to plan your online teaching schedule

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In the ever-evolving landscape of online language teaching, establishing a well-structured teaching schedule is crucial for tutors aiming for success on platforms like Repetry. This guide delves deeper into each aspect of schedule planning, complete with practical examples, to help tutors create an optimized and balanced teaching routine.

1. Understand Your Availability

Start by conducting a thorough self-assessment. For instance, if you are a morning person, you might find that you’re most productive between 6 AM and 10 AM. Conversely, if evenings are when you hit your stride, a 6 PM to 9 PM window might be more suitable. Remember to consider other obligations you may have, such as family time, personal errands, or another job. For example, if you’re working a 9-to-5 job, your teaching schedule might be evenings during weekdays and mornings on weekends.

2. Identify Peak Teaching Hours

Peak hours often coincide with after-school hours for students or weekend mornings when people generally have more free time. Depending on your target demographic, this could vary. For example, working professionals might prefer early mornings before work or weekends, meaning slots around 7 AM to 9 AM or similarly on weekends could be in high demand.

3. Establish Consistent Teaching Blocks

Consistency aids in creating a routine not just for you but also for your students. For instance, blocking off 10 AM to 1 PM on weekdays for teaching allows you to create a predictable schedule for students, making it easier for them to book recurring sessions. This approach also helps in managing your energy levels, as you know exactly when you need to be in “teaching mode.”

4. Prioritize Student Preferences

After identifying general peak hours, refine your schedule based on the specific needs of your students. Conduct a survey or ask during initial sessions about their preferred timings. For instance, if a significant number of your students are located in a particular time zone that is 5 hours ahead of yours, and they prefer evening classes, you might schedule sessions from 8 AM to 12 PM your time, which corresponds to their 1 PM to 5 PM.

5. Balance Workload and Breaks

It’s crucial to intersperse your teaching blocks with short, 10-15 minute breaks to prevent burnout. For instance, after two 1-hour sessions from 9 AM to 11 AM, take a 15-minute break to stretch, hydrate, or do a quick meditation before your next class at 11:15 AM. Also, ensure you have a longer mid-day break for lunch and a bit of relaxation, say from 1 PM to 2:30 PM, before resuming classes.

6. Utilize Repetry’s Scheduling Features

Repetry offers various tools that automate and simplify scheduling. For example, you can set your availability in the platform’s calendar, and it automatically shows these slots to potential students in their time zones, reducing the hassle of manual coordination. You can also set reminders for yourself and your students, minimizing no-shows and ensuring everyone is prepared for the lesson.

7. Communicate Clear Policies

Having a set policy for cancellations or reschedules is vital. For instance, you might require a 24-hour notice for any changes, which should be clearly communicated and agreed upon at the start of the tutoring arrangement. This policy helps manage your schedule and shows that you value your time and that of your students.

8. Experiment and Adapt

Be flexible and willing to adjust your schedule based on what works best. You might start by offering slots in the evenings but find that mornings have a higher demand. Experiment by shifting a few slots to the morning for a couple of weeks to gauge student response. Regularly reviewing your teaching hours and their effectiveness allows you to adapt and optimize your schedule.

9. Maintain Work-Life Balance

Allocating specific days or times for non-work activities is essential. For example, you might decide to keep Sunday mornings free for a leisurely breakfast with family or an outdoor activity, ensuring you have a break from teaching and can recharge. This practice helps prevent burnout and keeps you motivated and energized for your teaching sessions.

10. Seek Support and Feedback

Joining forums or groups for online tutors can provide valuable insights and support from peers facing similar challenges. Additionally, after each lesson or periodically, ask your students for feedback on the scheduling process. This could be as simple as a quick verbal check-in at the end of a session or a short survey sent via email.


Crafting an effective online teaching schedule requires a blend of personal reflection, strategic planning, and adaptability. By taking into account your own needs and those of your students, leveraging technology, and establishing clear communication, you can create a balanced and productive teaching routine. Remember, the goal is not just to optimize your teaching schedule but also to enhance the learning experience for your students and maintain your well-being. With thoughtful planning and continuous refinement, you can achieve a fulfilling and successful online teaching career on Repetry.


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